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PTO is able to generate login details which can be printed, in case there is no way that the school can send the information out electronically.

This page is about how to download login slips for parents, that can be printed.

If you have the email address of most parents, allow them to request their own login details from PTO, rather than having to send these out to them.

Refer to Allow Parents to Request their Login Details via Email for more information on how to set this up.

Go To: Downloads > Go to Parent Login Slips

1. Choose whether you want to generate login slips for:

a. All parents (default)

OR

b. Selected parent chosen from the dropdown
Refine the choices by using the search field

2. Select how you want the login details to appear:

a. 3 per page

OR

b. 1 per page - top

OR

c. 1 per page - bottom

3. If you have chosen 3 per page, tick ‘Collate’ to keep them correctly sequenced after cutting them with a guillotine.

4. Choose to include or exclude parents with email addresses

Choose the ‘exclude’ option if most of the parents will retrieve their login to PTO using the Obtain PIN/Password function.

5. Select the sort order for the login slips

For easy distribution, choose ‘Youngest student by student sort code' or ‘Oldest student by student sort code’. The sort code is generally the home group, or equivalent, if you have provided this data in your upload.

 Click here for more information on each sort type

  1. Parent surname and first name

    1. Slips are printed in alphabetical order of parent names (surname then first name)

    2. One slip is printed for each parent, showing the names of all students linked to the parent

  2. Youngest student of the parent

    1. PTO determines the youngest student linked to each parent 

    2. Login slips are sorted alphabetically according to names of these students

    3. If you distribute slips to students using this sort order, only the youngest student for each parent receives a slip

  3. Oldest student of the parent

    1. PTO determines the oldest student linked to each parent

    2. Login slips are sorted alphabetically according to names of these students

    3.  If you distribute slips to students using this sort order, only the oldest student for each parent receives a slip

  4. Youngest student by year/grade

    1. PTO determines the youngest student linked to each parent

    2. Login slips are grouped and sorted first according to the year level of these (youngest) students, then they are sorted within each year level group according to the names of these students

    3. Each slip still contains information about all students linked to the parent, but the youngest student's year level and name are used for sorting the slips

    4. The year level of each slip is shown as a three-digit number under the bottom right-hand corner of the boxed area on the slip

    5.  If you distribute slips to students using this sort order, only the youngest student for each parent receives a slip

  5. Oldest student by year/grade

    1. PTO determines the oldest student linked to each parent

    2. Login slips are grouped and sorted first according to the year level of these (oldest) students, then they are sorted within each year level group according to the names of these students

    3. Each slip still contains information about all students linked to the parent, however the oldest student's year level and name are used for sorting the slips

    4. The year level of each slip is shown as a three-digit number under the bottom right-hand corner of the boxed area on the slip

    5.  If you distribute slips to students using this sort order, only the oldest student for each parent receives a slip

  6. Youngest student by student sort code*

    1. PTO determines the youngest student linked to each parent

    2. Login slips are grouped and sorted first according to the sort code of these (youngest) students, then they are sorted within each sort code group according to the names of these students

    3. Each slip still contains information about all students linked to the parent, but the youngest student's sort code and name are used for sorting the slips

    4. If you distribute slips to students using this sort order, only the youngest student for each parent will receive a slip

  7. Oldest student by student sort code

    1. PTO determines the oldest student linked to each parent

    2. Login slips are grouped and sorted first according to the sort code of these (oldest) students, then they are sorted within each sort code group according to the names of these students

    3. Each slip still contains information about all students linked to the parent, but the oldest student's sort code and name are used for sorting the slips

    4.  If you distribute slips to students using this sort order, only the oldest student for each parent will receive a slip

6. Click ‘Generate Report’

7. Choose the format you want the file in

8. Click ‘Export’ to download the extract

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