Once all time slots for the current event have concluded, PTO will allow the archive of the current event, to make way for the data for the next event.
An event should be archived when it is time to prepare for the next event.
This page is about the steps required to archive a current event.
Do not archive if you need to:
Retain the parent/student/class/teacher data from current event, to be used for the next event - refer to Send a Request to PTO Support and ask to Save Data and Archive
Archive the event in progress, to make way for a new event (users will no longer have access to current event in progress) Send a Request to PTO Support and ask to Force Archive the Current Event
Add catch-up time slots for teachers who missed the event dates, using the data already in PTO - refer to Add Time Slots for Individual Teachers (2 x incomplete) for instructions on how to do this
Go to: Checklist
To archive the concluded event in PTO
1. Click ‘Archive this system’, in the ‘What to do’ section
(This will only appear once all time slots are in the past)
2. Click ‘Confirm data archive’ to proceed.
This will move the event into archive and clear the:
Parent
Student
Class
Teacher
Time Slot
…data from the current system.
Proceed with the items on the Checklist for the new event, once the archive has been completed.
To access the data from archived events in view-only mode, refer to Access Archived Systems .