Parent | Student | Class | Teacher |
The information below is based on parents making one booking to see one member of staff, regarding one prospective student.
How to begin
Compile a spreadsheet of existing applicant parents and students.
Each row should represent one applicant student
Each prospective student and their parent’s should be on the same row
Include the email address of the parent/s
Only create one set of parent details for a couple, if they are required to attend the same interview
The first name and surname format for regular parent teacher interview data should be followed:
Single parent |  |
|---|---|
Couple that book together |  |
Separate bookings for each parent |  |
Codes can be omitted in this case, as there should be minimal issues with duplicate names for smaller events
Add as many applicants as you have at the time - additional ones can be added later within PTO
Complete the class and teacher information
Populate the CGN column with any number between 0-13
All rows of data should have the same CGN value
Put what the parents are booking for in the CLS column
All rows of data should have the same CLS value
Fill in the TFN and TSN with the name of the staff member
The details of the staff name can be anonymised using the same format
All rows of data should have the same TFN and TSN value
Rename the sheet with the information to PTO
Upload the data into PTO as normal.
If new applications require interviews after this, they can be added directly in PTO.
Add the student
Add the parent
Link the student and parent
Link the student and class
For information on adding students, refer to Add a Student
For information on adding a parent and linking to a student, refer to Add a Parent and Link to a Student
For information on linking a student to a class, refer to Add a Student to a Class
Assumptions for this set up
There is only one interview required per parent/couple, per application
All interviews will be the same duration, and available at the same times
Applicants will all be booking to see the same staff member