Creating a Staff Member
Staff members are created in Educonnex by creating a Staff Government Position on an existing community member record. A Staff Government Position is the main information about a staff member's current position details. Only one Staff Government Position can be current at a time.
This position information will be used for Educonnex data, as well as government census data and other reporting data.
To add a Staff Government Position
Search for the Community Member and open their record.
Click Actions > Add New Staff Govt Position.
A new screen will appear.Complete the fields. Below is a description of each field:
Field | Description |
|---|---|
Primary FTE | The Primary school full time equivalent value for the staff member. |
Secondary FTE | The Secondary school full time equivalent value for the staff member. |
Category | This should be the staff members' main category of either Teaching, Non-Teaching or Not Applicable (use the position with the highest FTE). If a staff member has the same FTE for two categories, select the one you wish to include in your government reporting. Selecting Not Applicable with means the position is not included in government reporting. |
Sub-Category | This should be the sub-category for your staff ie. Administrator, Specialist Support, Principal. |
Classification | Full-time, part-time, casual, etc. You can also choose Not Applicable with mean the position is not included in government reporting. |
School Area | Generally, this would be Primary, Secondary or Both. Other areas can be added under your System Codes. |
Start Date | The date the staff member commenced this position. |
End Date | The last date the staff member held this position. |
Notes | Any other information you wish to include regarding this position (covered maternity leave, seconded, etc). |
Click Save.
When this process is complete, the community member will be flagged as a Future or Current Staff member, depending on the start date of the Government Position. Additional Government Positions can be created by clicking the New Government Position icon.