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System Codes

System Codes

This page outlines how to use System Codes to customise terminology utilsed in your Enrolled system to match terminology used at your school.


Administration > System Codes


The System Codes workspace enables you to create the system variables you require, such as your designated Enrolment Priorities, Campuses, Student types, etc. etc.

 

Enrolled contains 15 System Code categories which provides you with the ability to customise the terminology used in your Enrolled system to reflect the terminology you use around your school.

 

 

If your school uses Educonnex, make sure your Enrolled system is connected to Educonnex. When connected the appropriate System Codes in Educonnex will be synced directly from Educonnex and won’t need to be manually entered in Enrolled.

If you are not an Educonnex school simply populate the systems codes, you require replicating the and names utilised in your school's student information management system into Enrolled for consistency across both.

 

System Code

Purpose/Examples

System Code

Purpose/Examples

Alert Type

Indicates the types of general alerts available to choose from

Religious Affiliations

Identifies the religion of a community member

Marital Status

Indicates the marital status of a community member, such as Married, Single and Divorced

Enrolment Priority

Identifies the Priority level of an enrolment. For example: Low, Medium, and High.

Campus

The main segmentation of the school, based on physical location or operational divisions, such as Junior, Middle, and Senior

Titles

The word used before a community member’s name to indicate their status

Support Level

Indicates levels of support required by applicant with special needs, such as High, Medium and Full Time Aide

Student Types

Identifies the category of an applicant, such as Exchange Student, Full Fee-Paying Student, and Local Student

Ethnicity Codes

Indicates the ethnicity of a community member

Nationality Codes

Indicates the nationality of a community member, such as Australian, Samoan, or Filipino

Medical Condition

Identifies medical conditions of a community member, such as Asthma and Diabetes

Language

Indicates a language spoken by a community member, such as English, Arabic or Italian

Relationship Types

Indicates the connection between two community members

Special Requirement Degree Severity

Indicates the level of severity of a medical condition such as Severe, High or Low

Country

Indicates the countries that community members can be associated with

Mobility

Indicates the mobility status of a student, especially those who may require special assistance, such as Requires Wheelchair and Uses Crutches

Gender

Refers to the community member’s personal and society identity

Medications

Identifies any medications a community member may require

Attendance Types

Indicates the attendance type of a student at the school, such as Boarding Student or Day Student


Creating System Codes

Adding a new System Code

  • select the required System Code Category

  • select the Add button

  • record the System Code Key (up to 6 characters)

  • record the System Code Value

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Maintaining System Codes

Use the following tool to maintain your Systems Codes.

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Deactivating an entry will not delete it rather it will retain the entry as a Deactivated record that can, if needed, be Reactivated in the future.

 

 

 

 

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